This post is dedicated to those looking to hire a brilliant personal assistant. Do you have a fast-paced work schedule that involves a lot of travel? Then you could benefit immensely by hiring a travelling executive assistant.
Having someone travel with you on your business trips can help take the pressure off and allow you more time to do your work. It may also allow you more leisure time while you travel so that you can take the opportunity to catch up with key people and see some of the local sights.
Let’s explore some essential ways hiring a travelling executive assistant can benefit you.
But First: What Does an Executive Assistant Do?
An executive assistant works alongside senior executives to take some of the pressure of time-consuming administrative tasks off their plates. They typically assist with the following business activities:
- Scheduling meetings, interviews, and other business networking activities
- Assisting with information for presentations
- Handling and booking all travel needs
- Handling phone calls
- Responding to emails
- Organizing and filing documents
- Supervising junior staff
- Report preparation
- Handling a range of communications
- Taking notes in meetings
- Any other tasks that help the executive to do their job
Top executive assistants adapt themselves to an executive’s business schedule. They can also make decisions independently and appropriately without a great deal of input from the executive. An assistant should be reliable and presentable.
A travelling executive assistant will handle all these tasks and accompany you on business trips to support you even further.
It can be challenging to find the ideal assistant. That is why it is essential to work with recruiters such as HazeltonClive, so you can find the cream of the crop of travelling executive assistants.
What Can a Traveling Executive Assistant Do for You?
There are many benefits to hiring a travelling executive assistant. They can help you with a wide range of tasks so that you can get on with the essential aspects of your position. From scheduling travel arrangements to prepping documents and ensuring your work attire is perfectly laundered, an assistant can handle it all for you.
1. Handle Travel Arrangements
Booking business trip flights, hotels, transportation, work meetings, etc., can be complicated and time-consuming. It would take you hours to sort out if you were to handle these matters yourself. This would mean time away from the core aspects of your work, which would ultimately mean longer hours and more time away from family and leisure activities. Then, if anything goes wrong, you’ll lose more time while you try to sort the administrative matters out.
A travelling executive assistant can help you handle all these tasks so you can focus on preparing the work you need to do on your trip. An assistant can handle all this and more as needed. You can also get them to ensure your trip visas and travel documents are all in order.
2. Prep Work-Related Incidentals for the Trip
You can also get your travelling executive assistant to prepare some or all of your work documents and incidentals for a business trip. They ensure you have all the right documents and resources you need for your work, and that meetings and activities are scheduled properly.
You just need to communicate with them clearly about all you would like them to handle. Then, you can rest assured that the bits and pieces are taken care of, so you can handle what truly needs your attention, potentially reducing travel-related anxiety.
3. Take Care of Administrative Matters While Traveling
A travelling executive will also handle administrative tasks while you are on a business trip. They can quickly book transportation if plans change, book restaurants, make sure your work attire is fresh and pressed, and do anything else you need to be done while you are away.
If they are along on a business trip with you, it is much easier for an assistant to support you than if they were trying to do so remotely.
A good assistant can also sort out and smooth over any hiccups along the way, without them impacting your schedule too much. This ability is an invaluable one, as it means you will be saved from the hassle and stress of dealing with any additional complications.
Skills Your Traveling Executive Assistant Should Have
When hiring an executive assistant, you need to make sure they have the right skill set to be able to effectively do their job. A good assistant should have the following abilities:
- Excellent communication skills
- Great time management skills
- Good organisational abilities
- Conflict or complexity resolution
- Multi-tasking capabilities
- Ability to use technology effectively
- Ability to pre-empt an executive’s needs
- Networking skills
- Willingness and ability to learn quickly
- Collaboration skills
- Work well in high-intensity environments if needed
Recruiters can ensure candidates are up to speed with all of these requirements. This means you will have peace of mind that you can trust your assistant to handle as many of your administrative tasks as possible.
Why Hire a Travelling Executive Assistant
You may think you can do it all, and perhaps you can, but you don’t have to or that it’s for the best. In a nutshell, hiring an assistant who can support you when you travel for work can help you in the following ways:
- Give you more time to focus on pressing deadlines
- Support you with professional and personal tasks
- Make independent decisions to alleviate your mental load
- Be discreet and keep all dealings professional
- Minimize your work stress
Hiring an assistant can thus just add a bit more relaxation and quality to your business trips. Having a helping hand is well worth it.
The Bottom Line
Travelling for work is a wonderful opportunity, but it can be stressful. Hiring support can make your business trips run more smoothly, minimising stress levels.
Having a helping hand with all your administrative matters can take a huge load off your shoulders. It will allow you to focus on the important work tasks you need to complete when on a business trip.
So, if you are a high-flying executive, hire your ideal travelling executive assistant today with HazeltonClive.